Important information on the revised arrangements for the Rio Tinto PLC AGM
11am on Wednesday, 8 April 2020
In light of the mandatory social distancing measures aimed at reducing the transmission of the Covid-19 virus in the UK, please note:
- Attendance in person at the AGM is no longer possible
- Shareholders should vote in advance by proxy
- A teleconference will be arranged to maintain shareholder engagement
Attending the meeting in person no longer lawful
On 23 March 2020, the UK Government announced further mandatory measures in relation to social distancing to reduce the transmission of COVID-19. These measures include requiring people to stay at home, except for very limited purposes; and stopping all gatherings of more than two people in public.
In order to comply with these orders, the Queen Elizabeth II Conference Centre have advised that they have closed and will not host any events (including the Rio Tinto plc AGM), for at least the next three weeks.
We fully support these measures to protect public health and safety.
As a result, it is now not lawful for us to hold our AGM in the usual way.
Instead, the AGM will be convened with the minimum required quorum of shareholders present in order to conduct the business of the meeting. The results of the poll votes on the proposed resolutions will be announced, in the usual way, as soon as practicable after the conclusion of the AGM.
Shareholder conference call
We believe it is important to maintain engagement with our shareholders, even in these exceptional circumstances. After the conclusion of the formal AGM, we plan to hold a conference call in which shareholders can dial into to hear short speeches from our Chairman and Chief Executive. We will also hold a short question and answer session. Details of the conference call and how to dial in are as follows:
Time:12 noon – 13.30 (BST)
Date: Wednesday, 8 April 2020
Dial-in details: Please see below for dial-in details
When dialing in you will be prompted to give your name, and confirm whether you are a shareholder and, if you have it, to provide your unique Shareholder Reference Number - it can be found on forms of proxy and on share certificates. If you would like to ask a question during the call, you will be prompted to press *1 and you will be queued for the Q&A session. While every effort will be made to answer all questions, we cannot guarantee it will be possible in the time available - the conference call will last for no more than 90 minutes.
Alternatively, shareholders can submit questions in advance of the meeting and answers will be provided during the meeting to a representative selection of those questions.
Conference call dial-in numbers for participants
- In the 10 minutes prior to call start time, call the appropriate Participant Dial-In Number listed in the Conference Dial-In Number section below.
- Enter the Event Plus Passcode stated below and leave any information requested after the tone. You will be joined automatically to the conference.
Note: Due to regional restrictions some participants may receive Operator assistance when joining this conference call and will not be automatically connected.
Event Plus Passcode: 6078734
Participant UK Free Call Dial-In Numbers:
Participant Event Plus Std International Dial-In Numbers:
+44 (0) 2071 928338
Participant UK Local Call Dial-In Number:
Participant Free Call Dial in Numbers:
Turkey, Landline Access
United Arab Emirates
Participant Local Call Dial-In Numbers:
Argentina, Buenos Aires
Brazil, Rio De Janeiro
China, All Cities Domestic
China, All Cities Domestic
Croatia (Hrvatska), Zagreb
Czech Republic, Prague
Hong Kong, Hong Kong
Israel, Tel Aviv
Korea (South), Seoul
Malaysia, Kuala Lumpur
Mexico, Mexico City
New Zealand, Auckland
Russian Federation, Moscow
Slovak Republic, Bratislava
South Africa, Johannesburg
Turkey, All Cities
United States, New York
Submit a question by email
Shareholders can submit a question in advance of the conference call by emailing:
When submitting a question, please confirm your full name, that you are a shareholder (or legal representative) and, if you have it, your Shareholder Reference Number - it can be found on forms of proxy and on share certificates. Please also state the question topic in the email subject heading, if possible.
The email address above will remain open until 18.00 (BST) on Monday, 6 April 2020.